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Written By Priyanka Kumari
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Updated on April 17th, 2025
How to Convert PST to ICS File Format? Top Ways
Users schedule their meetings, events, and tasks with the help of Microsoft Outlook, which saves calendar information in PST format. To utilize cloud-based platforms, most users look for a way to convert PST calendar information into ICS format. This blog offers reliable and hassle-free manual and free methods to convert PST to ICS format. Also, we introduce a professional MailConverterTools PST converter that does the conversion with ease. It maintains data integrity and does not allow any loss during the process, so it is suitable for everyone.
Why Should Users Convert PST Files to ICS Format?
There are several reasons that you will want to save your Outlook calendar in the ICS file format.
- ICS files are readable by many calendar programs.
- ICS files can be opened without Outlook, which is more convenient for users.
- Being converted to ICS makes it possible for users to bring calendar information into cloud-based platforms.
- The ICS format is best for importing particular events or entire calendars.
- ICS files offer greater portability and take up less space compared to PST files.
- Only calendar events are exported, which eliminates clutter and concentrates on useful scheduling information.
Methods to Convert PST to ICS Using Outlook
Microsoft Outlook doesn’t offer a direct conversion of PST to ICS feature, but you can manually export calendar items from a PST file to ICS. Here’s how:
- Install and run Microsoft Outlook on your system.
- Then, log in with your admin account credentials.
- Next, navigate to the info section, then the File menu.
- Then, go to the Open & Export > Open Outlook Data File option.
- Here, browse and select the required PST file that has your calendar data.
- Make sure the calendar displays the events you want to export.
- Next, go to the File menu located under the Info tab.
- From the menu, select Save Calendar.
- Choose a destination folder on your computer where you want to store the ICS file.
- From the Save as type dropdown, select iCalendar Format (*.ics).
- Finally, click Save to export your calendar in ICS format.
Limitations of the Manual Method to Export PST to ICS
Though Microsoft Outlook supports the export of calendar data from PST to ICS, the manual process has several disadvantages:
- You can export only one calendar per session, which makes the process time-consuming.
- Outlook does not support the bulk export of calendar data.
- You can export only calendar items, not other data types.
- If you need to export multiple PST files, you have to perform the process manually for each file individually.
- Missing events or appointments may occur during export.
- Manual exports provide no inherent error reporting or logging.
- The manual approach needs Outlook to be installed and set up.
Automated Approach to Convert PST to ICS
The PST Converter Tool is a highly reliable solution for converting Outlook PST files to ICS format. It completes the conversion process efficiently without altering the original data. It offers a range of special features to simplify and make the conversion accurate. Its simple-to-use interface suits both technical and non-technical users, with a quick conversion experience. It is generally superior to the other rival tools.
Steps to Convert Outlook PST to ICS:
- Install the professional PST Converter Tool on your PC.
- Browse and select PST files from your system, then click Open to add them.
- Preview the mailbox folders and choose the Calendar folder for export.
- Here, from the list of file types, select ICS as the saving type.
- Implement the required filters and options to ensure the conversion is accurate.
- Now, choose a location on your computer for the resulting ICS files.
- Then, click on the Convert button.
Explore More: Convert PST to HTML
Conclusion
In this blog, we explored the key reasons for converting PST to ICS format. We also covered the most effective methods to convert PST to ICS, including options that support attachments. Even though there is a manual solution, it is not very effective and is limited. Therefore, a professional tool is the best choice. The software offers users the option to convert more than one PST file at once.
Frequently Asked Questions
Q. Is it possible to convert PST to ICS without Microsoft Outlook?
Ans: No, the manual way to export PST to ICS needs Microsoft Outlook installed and properly set up on your computer. Outlook is the built-in software to view and work with PST (Personal Storage Table) files, including calendar information. However, professional conversion software allows you to export PST files to ICS format without using Outlook. It provides a more versatile and effective approach for all users.
About The Author:
Priyanka Kumari is a technical content writer in the fields of Email Migration, Data Recovery, Cloud Migration, and File Management. She is dedicated to simplifying complex technology terminologies for all users. Her articles and guides demonstrate her commitment to streamlining email management for professionals or businesses of any size.
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