How to Export Emails from Office 365 to EML? Solved

Written By Priyanka Kumari
Updated on March 10th, 2025

Introduction: As we are aware, exporting emails from Office 365 to EML format is essential for various reasons. In case, you need to back up your O365 emails or transfer them to another email client, EML provides a convenient and effective way. In this blog, we’ll walk you through the steps on how to export emails from Office 365 to EML, including the Office 365 Backup Tool. The given methods ensure a secure and hassle-free process.

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Why Users Need to Export Office 365 to EML

This process offers several benefits for both individual users and businesses. Here are the major reasons why users choose to export their Office 365 emails as EML files:

Save emails as EML can prevent the data loss if the data is accidentally deleted.
As a single EML file, the EML files are easily shareable and accessible across multiple platforms.
EML files are useful to preserve emails as well as attachments in the original format during migration.
When you export Office 365 to EML, you can use multiple email clients like Mozilla Thunderbird and Apple Mail.

Top 3 Methods to Export Emails from Office 365 to EML

As a Microsoft 365 user, you can easily save emails from Outlook in the EML format using a few different methods. Each method serves a specific purpose.

Save an Email as an EML File in Outlook on the Web
Convert a Message to an EML File in the Outlook Desktop Client
Using specialized software to Export Office 365 to EML

Method 01: Save Outlook 365 Emails as EML on the Web

Outlook on the web only allows exporting one email at a time. As a result, it is time-consuming for large batches. Additionally, it is limited to the web version of Outlook and does not support exporting entire folders or multiple messages simultaneously.

Here is how to perform:

Firstly, open Outlook.com and log in with your credentials.
Now, click on the folder containing the email you want to export.
Select the email you wish to save as an EML file.
After that, click on the ellipses (…) at the top-right corner of the email.
From the drop-down menu, select the Save As option.
Finally, the email will be saved in EML format.

Method 02: Export Emails from Office 365 to EML in Outlook Desktop Client

The desktop version of Outlook provides a way to export emails to EML format, although the process is indirect. Unlike newer versions, the older Outlook client doesn’t allow direct export to EML. But, you can save the email in a different format (e.g., TXT) and convert it later.

Steps to Export and Convert Emails:

Open the older version of Outlook on your computer.
Now, select the emails you want to export.
After that, click on File and choose Save As.
Further, select the location to save the file.
Then, choose the saving format as TXT.
Click Save to export the email as a TXT file.
Once you have the TXT file, open it.
Lately, save the TXT file in EML format.

Method 03: Quick Way to Save Outlook 365 Emails as EML

If you want to save a large number of emails in EML, you can use the Office 365 Email Backup Tool. It is the quickest and most efficient solution to export your bulk emails in EML format, including contacts and attachments. With the help of this utility, you can preserve the original formatting and migrate only selective emails as per your need. Apart from that, it offers more advanced features, like remove duplicates, preview feature, and free up server space. So, you can export your Office data into EML format with 100% accuracy. Continue with the following steps to migrate your emails:

Firstly, launch the Office 365 Backup Tool on your device.
Now, select the Backup option to save emails in EML.
Enter your Office 365 credentials and click on Sign In.
After that, Preview & select the Files and press Next.
Choose Saving Format as EML from the given list.
Apply advanced features based on your requirements.
Finally, define the Path to Save and click Convert.

Explore More: Export Office 365 to MBOX File

Conclusion

Exporting emails from Office 365 to EML format can be quick and hassle-free with the right methods. You can use the manual method for individual emails or the specialized tool for bulk export emails from Office 365 to EML. Each option ensures you preserve important data, attachments, and formatting. This tool stands out as the most efficient solution as it offers advanced features. By choosing the right method for your needs, you can simplify email management and protect your valuable data.

FAQ

Q1. How do I save an email as EML in Outlook 365?

Ans: To save an email as EML in Outlook 365, you can use the following steps:
1. Download the Office 365 Backup Tool and click on Backup.
2. Enter your Office 365 credentials and click Sign In.
3. Preview & select the file >> Next, choose EML as the Saving option.
4. Finally, use advanced features and path to save. Click Convert.

Q2. Can I export multiple emails at once as EML?

Ans: Yes, you can save multiple emails in EML at once by using the Office 365 Backup Tool. It offers bulk export of emails at once and exports all the data securely.

About The Author:

Priyanka Kumari

Priyanka Kumari is a technical content writer in the fields of Email Migration, Data Recovery, Cloud Migration, and File Management. She is dedicated to simplifying complex technology terminologies for all users. Her articles and guides demonstrate her commitment to streamlining email management for professionals or businesses of any size.