How to Export Office 365 to CSV – The Ultimate Guide

Why You Should Export Your Office 365 Mailbox to CSV?

Below are some key reasons why migrating Microsoft 365 group members to CSV can be helpful:

• CSV helps to quickly check the total number of members in a group.
• Use the CSV in reporting tools like Excel for analysis and insights.
• Easily monitor changes with CSV files, such as adding or removing members.
• Keep an accurate list of members for better communication by using CSV.
• Unlike Office 365, CSV offers bulk changes to group membership effortlessly.

Top 3 Solutions to Export Emails from Microsoft 365 to CSV

Office 365 doesn’t have a direct export to CSV button for all data types. However, there are various solutions available to transfer Office 365 to CSV files. Here, we explore all these methods one by one separately: 

Solution 01: By Using Microsoft Outlook 

1. Firstly, open Outlook on your system.
2.  Now, log in with your Office 365 account.
3. Now, click on File and select Open & Export >> Import/Export.
4. After that, choose Export to a file and click Next.
5. Then, select Microsoft Excel (or CSV) as the export format.
6. Now, choose the folder from which you want to export emails.
7. Pick the location where you want to save the file and click Finish.

Further, you can choose additional fields to include in the CSV file, such as email subject, date, sender, and more.

Solution 02: Use PowerShell to Export Office 365 Emails to CSV

For administrators who need to transfer Office 365 user information, PowerShell is an efficient method. This method requires some technical know-how to run the command.

1. Firstly, Open PowerShell on your computer.
2. Now, connect to Office 365 by running the following commands:

$userCredential = Get-Credential$o365session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Authentication Basic -AllowRedirection -Credential $userCredentialImport-PSSession $o365session -DisableNameChecking

3. To export a list of Office 365 users to CSV, use the following command:

Get-Mailbox -ResultSize Unlimited | Select DisplayName, Alias, PrimarySmtpAddress | Export-Csv -Path “C:\Users.csv” -NoTypeInformation

4. Finally, open the CSV file to view the exported data.

Things to Keep in Mind When Manually Exporting Data to CSV

• Exporting a large amount of data (e.g., hundreds of emails) can take time.
• CSV files have row limits, and large datasets may be split into multiple files.
• Check formatting in Excel or other tools to ensure data displays correctly.
• Always create a backup of the original data to prevent accidental loss.

Solution 03: Trusted Method to Export Office 365 to CSV

For a hassle-free solution, you can directly use the Office 365 Backup Tool to export your Office 365 data to CSV format. It ensures that all emails, contacts, calendars, and attachments, are securely transferred without errors. Moreover, it simplifies the process, making it faster and more efficient compared to manual methods. With this top-notch utility, you can export bulk data at once or select emails based on Start Date & End Date. So, you can easily transfer your Office 365 data to CSV, providing flexibility and accuracy for your data export needs. 

Simple Steps to Export Office 365 Mailbox to CSV:

1. Firstly, launch the Office 365 Backup Tool on your device.
2. Now, select the Backup option to save emails in EML.
3. Enter your Office 365 credentials and click on Sign In.
4. After that, Preview & select the Files and press Next.
5. Now, choose Saving Format as CSV from the given list.
6. Apply advanced features based on your requirements.
7. Finally, define the Path to Save and click Convert.

Also Read – Export Emails from Office 365 to EML

Conclusion

Exporting data from Office 365 to CSV can be extremely helpful for backup, migration, and reporting purposes. Whether you need to transfer contacts, emails, or calendar events, Office 365 provides multiple methods to transfer your data. You can use either the manual method or the recommended tool to export Office 365 to CSV smoothly. 

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