Step 1: Install and Run Tool
Launch the Google Workspace Backup Tool as an administrator.
Step 2: Select Backup Options
The software Wizard will present you with two options:
- Backup Google Workspace All Services: Select this option to back up all the Gsuite data items to different File Formats or Email Clients.
- Backup Google Workspace Email Only: This option allows the user to backup the emails only to different File formats or Email Clients.
In this software guide, we have selected Backup Google Workspace All Services. Select your desired option and click Continue.
Step 3: Log in to Google Workspace Account
Enter your credentials like RootUser Email Address, Service Account Email, and p12 File Path. Refer for further assistance to Login and Create Google Admin Workspace.
Step 4: Login to Multiple Accounts
To access multiple IDs, select the option Import Users from CSV and browse the CSV file path in your system. Click Login.
Step 5: Select User IDs
After successful Authentication, select the ID/s from which you want to export the data items. Then click on the Next button.
Step 6: Select Google Workspace Services
Mark the Google Workspace Items you want to back up to Email Client or File Formats. Then click the Next button to continue.
Step 7: Select Saving Option
The tool offers you the option to choose either File Format or Email Client. Select as per your need. Here, we will choose file formats to convert to PST. Click Continue.
Step 8: Select Saving Format
Now, select PST from the drop-down list of file formats.
Step 9: Apply Skip Filters
Further, the tool offers different features and filters. Choose among the following as per your need:
- Skip Folders: Use this option to skip folders that you do not want to back up. Check the boxes that you want to skip.
- Skip Duplicate Emails on the Basis of: Utilize this filter to remove duplicate File items based on Body, Subject, and From.
- Skip Previously Migrated Data: Opt for this choice to exclude previously transferred Google Workspace data items.
Step 10: Select Optional Features
Some other notable features of this tool are:
- Split Resultant PST: This feature can split large PST files into smaller PST files.
- Migrate or Backup Email(s) without Attachments: This option excludes attachment files while baking up the GSuite Emails.
- Date Filter: Choose a start and end date to back up selective data items in that certain time period. Click Next.
Step 11: Select Destination
Click the Save to Path button to specify the destination for your resultant file.
Step 12: Migrate Google Workspace
Click the Start Migration button to initiate the backup process of Google Workspace to PST.
Step 13: Migration Status
After successful migration, click the OK button to close the window. You can check the result of data migrated.
Follow the same steps from 1 to 6 as in Backup to PST. Further, continue with the steps mentioned below:
Step 7: Select Saving Option
The tool offers you the option of File Format and Email Client for backup. Select one as required. Here, we will choose an email client for conversion. Click Continue.
Step 8: Select Saving Format
Now, select Office 365 from the drop-down list of email clients.
Step 9: Select Authentication Mode
Use the option Modern Authentication for a faster authentication of your account. Or you can opt for Modern Authentication using Client and Secret ID.
Step 10: Select Mailbox
Subsequently, select the Office 365 Mailbox (Mailbox, Archive, and Public) to which you want to import the Files.
Step 11: Login to Office 365
Enter your Office 365 Username. Select the option Assign Impersonation to access multiple Office 365 IDs and click Login.
Step 12: Browser Authentication
After clicking Login you will receive a dialog box. Click OK, you will be redirected to your browser. After successful authentication in your browser, you will receive this message.
Step 13: Import CSV
Return to the software wizard. If you select the option Assign Impersonation then you have to add the CSV files from your system. Click Import CSV to add the CSV Files, then click the Next button to proceed further.
Step 14: Apply Additional Features
Further, the tool offers various features. Choose among the following as required:
- Skip Folders: Use this option to skip folders that you do not want to back up. Check the boxes that you want to skip.
- Skip Duplicate Emails on the Basis of: Utilize this filter to remove duplicate File items based on Body, Subject, and From.
- Skip Previously Migrated Data: Opt for this choice to exclude previously transferred Google Workspace data items.
Step 15: Apply Filters
Some other notable filters offered by the tool are:
- Migrate or Backup Email(s) without Attachments file(s): This option excludes attachment files while baking up the GSuite Emails.
- Date Filter: Choose a start and end date to back up selective data items in that certain time period. Click Next.
Step 16: Migrate Google Workspace
Click the Start Migration button to initiate the backup process of Google Workspace to Office 365.
Step 17: Migration Status
After successful migration, click the OK button to close the window. You can check the result of data migrated.