SysinfoTools Gmail Backup Tool Software Guide

Step 1: Download and Run the Tool

Launch the Gmail Backup tool on your system. Run it as an administrator.

Step 2: Select Backup Option

In the opening wizard, select Gmail(Backup Mails Only), enter your Gmail credentials, and click Sign In.

Step 3: Select Mailboxes

Now, choose the mailboxes from your Gmail account and click Next.

Step 4: Select Saving Format

To backup, Gmail emails to G Suite, click Migrate in Email Client. A new window opens. Select the Google Workspace option from the drop-down menu.

Step 5: Login to G Suite Account

Next, enter your Gmail email address and click Sign In to log in to your account.

Step 6: Authentication

You will be redirected to the browser to complete the authentication process. After successful authentication, you will receive this message.

Step 7: Applying Additional Features

This tool provides some additional options to enhance your backup process. These are:

• Skip Duplicate Email(s): This feature helps to exclude duplicate emails during the migration process based on To, From, Subject, and Body.
• Migrate or Backup Email(s) without Attachment File(s): Check this feature to skip the file attachments while migrating the files.
• Free Up Server Space: Utilize this feature to delete the migrated data from the server.

Step 8: Apply Filter

Furthermore, check the box beside the Date Filter option to migrate selective emails in a specific time period. Click Next.

Step 9: Start Backup

Finally, click on the Download button to initiate the backup of the Gmail file to G Suite.

Step 10: View Backup Log

After successful migration, click the OK button to close the window. Additionally, click the Log Screen button to view a detailed log of the migration process.

Step 1: Download and Run the Tool

Launch the Gmail Backup tool on your system. Run it as an administrator.

Step 2: Select Backup Option

In the opening wizard, select Google Workspace to backup all Google Account data including Contacts, Calendars, and more.

Step 3: Login Gmail

Now, enter your G Suite ID account email and click Sign In.

Step 4: Authentication

You will be redirected to the browser to complete the authentication process. After successful authentication, you will receive this message.

Step 5: Select Options to Backup

Here, you get different options for backup such as Email, Contacts, Calendars, and Drive. You can select them as needed. Moreover, you also get an option as Free Server Space to remove files from the server after backup.

Step 6: Backing Emails

Now, if you select Emails along with other data, the first thing you get is:

• Select File Format/Email Client: Choose to back up your emails in a different file format like PDF, CSV, MBOX, etc., or to another email client like Office 365, Zoho, etc.

Let’s say we choose a PDF format.

Step 7: Select Additional Options

Further, we will get some additional features such as:

• Skip Duplicate Email(s): This feature helps to exclude duplicate emails based on To, From, Subject, and Body
• Migrate or Backup Email(s) without Attachment File(s): Check this feature to skip the file attachments while migrating the files.
• Save Attachments in Separate Folder: To save attachments in a different or new folder on your system.

Note: You can only choose any one of the features for Attachments.

Step 8: Apply Filters

Moreover, you also get some other options to enhance the backup process, like:

• Convert Entire Gmail Folder: To backup all your messages and emails present in the Gmail folder.
• Date Filter: Specify a start date and end date to backup emails for the particular time.
• Naming Convention: Utilize this option to make it easier to understand the filename. You can choose it based on To, From, Subject, and Date. After that, click Next to continue the process.

Step 9: Backing Other Items

However, if you select to backup contacts, calendars, photos, or more (excluding Emails). Simply click Next. These will get saved in their respective file formats after you complete the process.

Step 10: Specify Destination

Next, click Save Path, browse, and select the location to save your resultant PDF file. Click Open.

Step 11: Backup Gmail

Finally, click on the Download button to initiate the backup of the Gmail files through Google Workspace.

Step 12: View Backup Log

After successful migration, click the OK button to close the window. Additionally, click the Log Screen button to view a detailed log of the migration process.