Step 1: Install and Run Tool
Launch the Office 365 Backup Tool and click on the Backup option.
Step 2: Select Sign-In Method
There are two methods to Sign in: Use Modern Authentication or Modern Authentication (By using user client id and secret).
Step 3: Sign-In Using Client ID
If you use Modern Authentication (By using user client ID and secret) then, enter the following details:
- Application (client) ID, Directory (Tenant) ID, Secret Value, and Microsoft Azure Admin ID. For further support, refer To Create an Azure Active Directory Application.
Step 4: Log in to Office 365 Account
We have chosen the Use Modern Authentication option. Now, enter your Office 365 ID, to access multiple IDs check on the box Assign Impersonation and click Sign In.
Step 5: Import User CSV File
Click on Sample CSV to download a sample CSV file where you can enter your desired fields. Additionally, click on Import CSV to add the CSV file from your system to add multiple Office 365 IDs.
Step 6: Select User Mailbox
Choose the desired Office 365 Mailbox from which you want to export the files.
Step 7: Check User & Mailbox Details
Now, check the selected Mailbox and User ID and click Next to proceed further.
Step 8: Choose Files/Folders
Select the files/folders from the tree-structure format and click Next.
Step 9: Select Saving Option
Now, choose the saving option as G Suite from the drop-down menu.
Step 10: Login to G Suite Account
Enter the required credentials like Admin Email Address, Service Account ID, and p12 File. Then, click on the Sign In > Next button to proceed further. Refer to Login to Google Workspace Account to create the following Admin Email Address, Service Account ID, and p12 file.
Step 11: Apply Additional Filters
Further, apply the filters from the software wizard:
- Remove Duplicate: Utilize this filter to remove duplicate emails based on To, From, Subject, and Body.
- Date Filter: This option can be used to migrate selective emails in a certain Time period.
Step 12: Select Other Filters
Some other notable features that can be implemented are:
- Save Email Without Attachment: Use this option to exclude attachments while migrating the emails.
- Free up Server Space: This option increases the server space by deleting the already migrated emails.
- Custom Folder Name: Utilize this option to create a new folder in your mailbox.
Step 13: Check Filters
Recheck that you have selected all required filters and click Next to continue.
Step 14: Select Gmail ID
Afterward, select the Gmail ID/s to which you want to migrate the Office 365 data. Then click on the Next button.
Step 15: Select Destination
Penultimately, select the Gmail Mailbox to which you want to migrate the data.
Step 16: Export Office 365 to G Suite
Finally, click Convert to initiate the migration process.
Step 17: Exit Application
After completing the backup, the “Migration has been Completed” popup will appear. Click OK to close it and exit the application.
Follow the steps 1 to 8 as mentioned in Backup Office 365 to G Suite. Then, continue with the below-given steps:
Step 9: Choose Saving Option
Select Office 365 from the drop-down menu in Save/Backup/Migrate As.
Step 10: Login to Office 365
Now, enter the Office 365 ID to which you want to migrate the data and click Sign In.
Step 11: Browser Authentication
You will be redirected to your web browser. After successful authentication, you will receive this message.
Step 12: Select Filters to Apply
Furthermore, select the optional filters from the software wizard:
- Remove Duplicate: Utilize this tool to remove duplicate items from Mail, Calendar, Contact, Task, and Notes.
- Date Range Filter: This option enables the user to migrate only selective items in a certain time period.
- Custom Folder Name: Use this option to create a new folder with a custom name.
Step 13: Apply Additional Features
Some other notable features are:
- Save Mail Without Attachment: This option allows the user to migrate the emails excluding the attachments.
- Free Up Server Space: Utilize this feature to free up the server space by automatically deleting the already migrated emails.
Step 14: Recheck Filter Options
Now, ensure you have selected all required filters and click Next to proceed further.
Step 15: Select Office 365 User ID
Choose the Office 365 ID/s to which you want to migrate the data.
Step 16: Choose Destination Mailbox
Select the Mailbox to which you want to import the data.
Step 17: Start Migration
At last, click the Convert button to initiate the migration process.
Step 18: Complete Migration
Once the process is completed you will receive a message Migration has been Completed. Click OK to close the window.
Follow the steps 1 to 8 as specified in Office 365 to Google Workspace Backup. Further, continue with below mentioned steps:
Step 9: Select Saving Format
Choose PST from the drop-down list of Save/Backup/Migrate As.
Step 10: Select Filters
Now, opt for the optional features in the software wizard:
- Remove Duplicate: This option can be used to remove duplicate items during the migration process.
- Date Filter: Utilize this option to migrate selective emails in a certain Time Period.
- Custom Folder Name: This option allows the user to create a new folder.
Step 11: Choose Additional Features
Some other notable features are:
- Save mail without Attachments: Utilize this feature to exclude attachments while migrating the emails.
- Split PST by Size: This feature allows the user to split larger PST into smaller PST Files.
- Free up Server Space: This option automatically deletes the already migrated emails to increase the server space.
Step 12: Convert Office 365 to PST
At last, specify a path to save and click Convert to initiate the backup process.
Step 13: Finish the Conversion Process
After the backup process is completed, a pop-up message will appear Migration has been completed. Click OK to close the window and exit.
Repeat the steps 1 to 8 as described in Office 365 to G Suite process. Then, continue with the given steps:
Step 9: Select Format to Save
Choose PDF from the drop-down menu of saving options.
Step 10: Choose Filters
Now, opt for the optional features in the software wizard.
- Remove Duplicate: This option can be used to remove duplicate items during the migration process.
- Date Filter: Utilize this option to migrate selective Emails in a certain Time Period.
- Custom Folder Name: This option allows the user to create a new folder.
Step 11: Add Optional Filters
Some other notable features are:
- Save mail without Attachments: Utilize this feature to exclude attachments while migrating the emails.
- Free up Server Space: This option automatically deletes the already migrated emails to increase the server space.
Step 12: Select Backup Option
This tool provides some backup options. Choose one of the following:
- Save Email Items Only: Utilize this option to save only the Emails as PDF.
- Save contact as (.vcf) file: this option saves the contacts in .vcf file format.
- Save calendar as (.ics) file: Use this feature to save the calendars as .ics file format
Step 13: Specify Saving Destination
Define the file destination path and click on Next to initiate the backup process.
Step 14: Transfer Office 365 to PDF
Click on Convert to initiate the backup process from Office 365 to PDF format.
Step 15: Complete Conversion
After the backup process is complete, a pop-up message will appear on screen: Migration has been completed. Click on OK to close and exit the window.